Finance and Administration Deputy of Khatam al-Nabiin University

Personal Information

Jalil Karimi

• Place and time of birth: 1994, Ghazni Province
• Qualification: M. A. in Islamic Philosophy and Kalam
• Work experience: 10 Years, [University of Khatam al-Nabiin]
  
  • Head of Economics and Management Department: One Year (2021)
  • Financial Manager: 2 years (2019-2020)
  • Public Relations: 4 years (2014-2018)
  • Educational Affairs Specialist Consultant: 2 years (2012-2014)

Duties and powers

• Cooperation with the Dean of the University to perform the tasks and duties of different departments of the university in the best way possible;
• Managing sub-departments, including accounting, logistics and services, dormitory, administrative and guard managements;
• Coordinating and supervising all branches official administrative activities related to the university;
• Addressing executive goals and affairs of the university and supervising official workflows and methods in offices, departments and branches;
• Supervise the proper implementation of all instructions, laws and regulations related to the administrative, employment, financial, transactional and legal affairs of the university;
• Preparation of necessary explanatory reports for the Dean of the university regarding the duties and affairs of different departments;
• Participating various university meetings and commenting on various administrative, employment, financial, transactional issues in the framework of the interests of the university and trying to maintain them;
• Preparing and adjusting the proposed annual budget of the university, managing the budget and finance affairs of the university;
• Management of employment affairs and provision of required human resources by the university in accordance with the rules and regulations;
• Cooperation with other departments and independent branches of the university in order to achieve the goals of the university;
• Supervision of university security and disciplinary affairs.

This management also operates under the direct supervision of the administrative-financial deputy and supervises the IT management, logistics and services management.

Human resource management with a set of tasks and activities plays the main role in facilitating, giving good flow to the works and providing a favorable environment for the activities of the university’s human resources, in order to attain major goals and missions based on its job description.

Personal information of the manger

• Name and Surname: Din Mohammed Taheri
• Place and Time of Birth: 1998, Ghazni Province of Afghanistan
• Qualifications: M. A. in Islamic Philosophy and Kalam
• Work Experience: 5 years [Afghan Wireless Telecom Company and Khatam al-Nabiing University]
  • Networking infrastructural Engineer at Afghan Wireless Telecom Company: 4 years (2014-218)
  • IT Manger at Khatam al-Nabiin University: 1 year (2013)

Administrative Management Duties and Responsibilities

1. Preparation and modification of instructions and required official administrative mechanisms;
2. Supervision of logistics, services and official operations;
3. Supervision of the workflow of all departments under supervision;
4. Management and supervision on all dormitory affairs;
5. Supervising protection matters and cleaning university buildings and facilities; regulating printing and reproduction of the university press matters; Proper use of vehicles; adjusting the daily necessary schedule of drivers, forecasting and estimating the vehicles required by the university;
6. Arranging, planning and supervising the required buildings and tools repairing of the university;
7. Carrying out all administrative affairs related to university programs and ceremonies;
8. Giving suitable guidance and to the clients with accountability;
9. Cooperation and giving necessary guidance in performing other administrative work with colleagues;
10. Adhere to the commitments during work and its non-disclosure of contents to anyone;
11. Performing all affairs according to the discretion of the superior authority.

Human Resources Duties and Responsibilities

1. Implementation of laws and regulations for welfare of employees;
2. Predicting the required human resources of the university and performing the employment affairs of the university staff in compliance with the relevant employment laws and regulations;
3. Preparing and preserving employment files and issuing orders including appointment, mission, suspension, promotion, permitted off, overtime works, and caring of all files;
4. Creating and keeping personnel database and service administrative records of all administrative and service forces of the university, preparing and compiling personnel statistics, preserving and updating them;
5. Carrying out attendance and arranging the work schedule of personals and guards, calculating the attendance hours of employees, vacations and compiling their list in order to pay salaries;
6. Managing and regulating all problems regarding to the issuance and renewal of attendant cards of Lecturers, staff and student cards;

Personal information of the manger

• Name and Surname: Din Mohammed Taheri
• Place and Time of Birth: 1998, Ghazni Province of Afghanistan
• Qualifications: M. A. in Islamic Philosophy and Kalam
• Work Experience: 5 years [Afghan Wireless Telecom Company and Khatam al-Nabiing University]
  • Networking infrastructural Engineer at Afghan Wireless Telecom Company: 4 years (2014-218)
  • IT Manger at Khatam al-Nabiin University: 1 year (2013)

This management operates under the direct supervision of the financial deputy and is responsible for recording revenues and expenditures and the accounting management is as a sub-official division of this management.

Personal information of manager

• Name and Surname: Mr. Rahmatullah Haidari
• Place and date of birth: 1989, Ghazni Province of Afghanistan
• Qualifications: M. A. in Economics
• Work Experience: 8 years
  • Financial Manager: late 2021 up to now
  • Accounting Manager: 3 years, (2019-2021, Khatatm al-Nabiin University)
  • Graduates Manager: 3 years (2017-2019, Khatatm al-Nabiin University)
  • Economics Lecturers’ Directorate: 4 years (2013-2017, Khatam al-Nabiin University)

Duties and Responsibilities

1. Accurate preservation of financial documents constantly;
2. Completing tax-related activities in accordance with internal laws, regulations and procedures and preparing the necessary files;
3. Supervision of the financial department employees and preparing bank discrepancy forms;
4. Receiving the fund report on monthly basis from the cashier and matching it with the documents (received and paid);
5. Cooperation with Finance and Administration Deputy in designing and implementing the internal control system of the financial department to ensure proper protection and management of the university’s finances and assets;
6. Reviewing and approving the performance report of lecturers and staffs;
7. Comparison of monthly financial reports with financial budget section to monitor budget compliance;
8. Checking the attendance report and payment table to ensure the accuracy of hours, payments, deficits, etc. and confirm it;
9. Checking and approving the payment table to ensure the accuracy of digits entered in different columns;
10. Supervising the university’s fixed assets to be up-to-date according to the needs;
11. Preparation and submission of weekly / monthly reports to the Financial Deputy;
12. Preparation of annual budget plan in cooperation with the Financial Deputy;
13. Supervising the implementation of the budget, preparing the report of its implementation percentage and balances at the end of the fiscal year;
14. Checking and assessment of budget spent according to received bills;
15. Setting up forms of transferring money from bank account to other accounts;
16. Planning the inventory changes at the end of the year, monitoring and reporting results;
17. Providing a backup copy of weekly financial system report, saving and archiving it;
18. Closing accounts and preparing financial reports at the end of fiscal year;
19. Ensuring that all financial transactions are recorded in the accounting system;
20. Monitoring the performance of financial unit employees and participating in their periodic performance assessments.

This management works under the direct supervision of the financial manager, manages and leads the process of income, expenses and purchasing properties.

Personal information of the manager

• Name and Surname: Shareefa Taheri
• Place and date of birth: 1989, Ghazni
• Qualifications: B. A. in Economics
• Work Experience: Accountant at Khatam al-Nabiin, Since October 2021

Duties and Responsibilities

1. Receiving incomes in cash, including student fees, dormitory fees or any other income based on invoices issued by the responsible employee and financial assistant;
2. Signing and approving credits and archiving a copy of income statements;
3. Cash payments according to certified documents, prepaid lists and other financial bills by taking the sign of receiver/s;
4. Issuing invoices of lecturers’ and employees’ salaries and privileges and taking their signatures and registering the documents in the accounting (Pay Bill) system;
5. Registering, archiving, retention and control of all income account and specific accounts, constantly;
6. Providing regular reports of the fund and liquidity status to Fiscal Manager;
7. Weekly and monthly audits of cash receipts and payments, reporting them to the Fiscal Manager;
8. Registration, classification and archiving all documents of all receipts and payments;
9. Controlling and sending issued documents to the financial officer daily to be recorded;
10. Daily Scheduling of payments and receipts;
11. Pre-payment of salaries according to the order of the superior authority and reporting it to the financial officer to enlist them in deduction column of payroll table;
12. Constant cooperation with other employees of the finance department to advance all financial operations in best way;
13. Safeguarding all financial documents as cash, checks, securities and other financial documents;
14. Guidance and accountability to clients with responsibility and cooperating in performing other administrative tasks with colleagues;
15. Adhere to the commitments during work and its non-disclosure of contents to anyone;
16. Implementing any other activities at the discretion of the superior authority.

The IT manager is responsible to identify the organization’s technology and information needs and striving to meet them, attend user requests and determine software access levels and information security.

Personal information

• Name and Surname: Sayed Amir Shah Mosavi
• Place and date of birth: 1997, Ghazni

• Qualifications: M. A. in Computer Sciences

• Work Experience: 3 years

  • IT Manager: Since Spring 2021

  • IT Manager Co-worker: 9 months, 2019

Duties and Responsibilities

1. Equipping and updating university information systems as educational, research, library and administrative-financial systems;
2. Managing computer networks of university, Faculties and libraries by providing communication between them;
3. Responsible for university internet communications and data coding;
4. Responsible for setting up, sustaining and developing the University Data Center;
5. Consolidation of university data and provision of services for network access to them;
6. Hardware and software support of university systems;
7. Preparing specifications and verifying identity Numbers for all computers and doing their updates;
8. Providing services to defective systems and equipping them (repair them if possible within the unit and otherwise send them for repair to repair shop);
9. Identifying need for a computer with peripherals and provide complete specifications for purchase;
10. Taking care of university hardware warehouse (meeting current needs);
11. Responsibility of displacing the Computers in offices of university;
12. Assessment of IT infrastructure requirements;
13. Distribution and management of Internet bandwidth and implementation of Internet policies;
14. Creating and conserving the necessary security for all network, services and access to various resources – software and server security policies;
15. Security configuration of existing servers;

This section has the duty of supplying the all needs for the university. The order is given or confirmed by Financial Deputy or the Dean.

Personal information

• Name and Surname: Sayed Mohammed Yasin Ahmadi
• Place and date of birth: 1986, Ghazni
• Qualifications: M. A. in Educational Training
• Work Experience: 10 years
  • Supply manager: since 2012 at Khatam al-Nabiin

Duties and Responsibilities

1. Purchasing and supplying necessary materials (consumable commodities) of the university;
2. Preparing financial documents;
3. Supervising on expenditures and supplies of different sections;
4. Giving advice for university procurement;
5. Supervising the provision, protection and taking care properties of the University;
6. Warehouse management, property registration and preservation, receiving and registering orders from different sections, controlling and checking after purchasing the property registration and delivering it to different sections, getting the signature of the demandant;
7. Transfer management and supervision of property usage;
8. Recording properties out of use, holding a meeting with the Dean and his deputies on the issue and getting the signatures of the above-mentioned persons;
9. Registration university properties and goods;
10. Reporting all works done to the Deputy of Financial and Administration.